Arizona Revised Statutes (A.R.S., or state law) may require the office to accept one-time filing of committee or an agency report.
Looking for a filing? If you are looking for a specific filing not listed please contact administration at (602) 542-0681. Many of our filed records are already available online. Review the list below.
Need to file a report? The office accepts filings at 1700 W. Washington Street, 7th Floor. In your cover letter please remember to include the A.R.S. citation that states the report shall be filed with our office.
Public Records Request Form
To request a paper copy of a public record simply fill out the Public Records Request Form [pdf] and mail it to us. Copying and mailing fees may be associated with your request. Review the form for more information.
Alphabetical Order
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
Agency policy statements [Filing]
Description: Substantive policy statements are written expressions which inform the general public of an agency's current approach to administrative rule or regulation practice. Substantive policy statements are advisory only. They are filed with the Public Services Division, published in the Arizona Administrative Register and are a public record.
Filed under: A.R.S. § 41-1013(B)(14)
Availability: As filed by state agencies
Online - Free / Paper - Original filing 10 cents a page, request a record here
Appointments, governor appointments to boards/commissions [Filing]
Description:
The Arizona Constitution defines the basic qualification for appointment to a state board or commission as: an individual must be a resident of Arizona and be at least 18 years of age. Most boards have more specific requirements that are described in the legislation or executive order by which they were created. Once appointed these records are filed with our office and published in the Arizona Administrative Register in the Semi Annual Index (published twice a year).
Filed under: A.R.S. § 41-1013(A)
Availability: As filed by the governor's Office of Boards and Commissions
Online - Free / Paper - Original filing 10 cents a page, request a record here
Athlete agents registration [Filing]
Description: Athlete agents are registered by the Business Services Division.
Filed under: A.R.S. § 15-1765
Availability: As filed
Paper - Original filing
Bills, chaptered legislative [Filing]
Description: The Public Services Division receives legislative bills signed by the governor. Upon attestation by the secretary of state, the bills are filed and assigned a chapter number. When a bill is signed, it generally becomes effective (law) 90 days after the Legislature adjourns. These bills are public record.
Filed under: A.R.S. § 41-121(7)
Availability: As filed by the governor's office.
Online - Free / Paper - First copy free
Looking for Arizona Revised Statutes? These are available online at the Legislature's Web site, www.azleg.gov
CANAMEX Task Force, Governor's - Annual Report
Description: The task force is to prepare an annual report of its activities to be submitted to the governor no later than December 31 of each year. Copies of the report are distributed to the secretary of state, the president of the senate, the speaker of the house of representatives and the director of library, archives & public records.
Filed under: Continuing and Amending Executive Order 2001-05; Executive Order 2001-05(6)(f)
Filed on: as required by executive order
Paper - Request a record here
Charitable organizations [Filing]
Description: Charitable organizations are filed in the Business Services Division.
Filed under: A.R.S. § 44-6552
Availability: As filed by organizations.
Online search- click here
Paper - Request a record here
City charters and amendments to city charters [Filing]
Description: Copies of a charter, as certified by the chief executive officer of the city, and authenticated by the seal of the city, as ratified by its electors and after approval of the charter by the governor, is filed in the Election Services Division. These charters are public records.
Filed under: A.R.S. § 9-283
Availability: As filed by cities.
Paper - Request a record here
Commerce, Department of - Enterprise Zone Program Annual Report, released 06/30/2005
Description: The Department of Commerce filed this report on the Enterprise Zone Program.
Filed under: A.R.S.§ 41-1527
Filed on: 09/30/2005
Online - click here
Corrections, Department of - Transition Program Report
Description: Submit a written report to the governor, the president of the senate and the speaker of the house of representatives on or before July 31 of each year and provide a copy of this report to the secretary of state and the director of the Arizona state library, archives and public records.
Filed under: A.R.S. § 31-281
Filed on: Per A.R.S. § 31-281
Online -
| Date Filed | Date Released | ||
| 10/11/2006 | 09/30/2006 | Transition Program Summary Quarterly Report 2006 3rd Quarter Report | |
| 1/17/2006 | 12/31/2005 | Transition Program Summary Quarterly Report 2005 4th Quarter Report | |
| 1/17/2006 | 12/31/2005 | Transition Program Year-End Report 2005 |
County charters and amendments to county charters [Filing]
Description: Copies of a county charters and amendments are filed in the Election Services Division. These charters are public records.
Filed under: Arizona Constitution, Article 12 § 5, (E) and § 6
Availability: As filed by counties.
Paper - Request a record here
County regulation notices [Filing]
Description: When authorized by law, a county may adopt a rule, ordinance or other regulation that is more stringent than or in addition to a provision of Arizona Revised Statutes Title 12. Copies of the proposed county notices are filed in the Public Services Division and published in the Arizona Administrative Register. These notices are public records.
Filed under: A.R.S. § 49-112
Availability: Availability: As filed by counties.
Online - Free / Paper - Original filing 10 cents a page, request a record here
Campaign finance [Filing]
Description: Registration of political committees is done in the Election Services Division. Filing information is posted online.
Filed under: A.R.S. Title 16, Chapter 6
Availability: As filed under posted reporting dates.
Online - Searchable records
Paper - Request a record here
Declaration of Emergency, secretary of state as acting governor [Filing]
Description: Declaration of emergencies are prepared by the Arizona governor. In the event that the governor is out-of-state the secretary may declare an emergency.
Availability: As declared
Online - Free
Employer Sanctions Legislative Study Committee Report
see Legal Arizona Workers Act
Executive Orders, governor [Filing]
Description: Executive orders are prepared by the Arizona governor.
Executive orders are issued to establish boards or commissions or to authorize the performance of other functions that are appropriate to the executive authority of the governor.
The governor's signature is attested to by the secretary of state. The text of these orders are printed in the Arizona Administrative Register.
Availability: As filed
Online - pdf (original copies as filed) executive orders - Free. These executive orders are available at the Law and Research Library, a division of the Arizona Secretary of State's Office.
Administrative Register Online - Free / Paper - Copy of original filing 10 cents a page, request a record here
Forester, State Declaration of Prohibition notice [Filing]
Description: In exercising the authority to prevent wildfires, if the state forester declares a prohibition on fire causing activities and fireworks, the state forester shall post a notice of the action in the office of the secretary of state and notify the news media.
Filed under: A.R.S. § 37-623(B)
Availability: As filed
Online - Free / Paper - 10 cents a page, request a record here
Initiative, Referendum andRecall [Filing]
Description: These election related filings are available in the Election Services Division.
Filed under: The Arizona Constitution and Arizona Revised Statutes
Availability: As filed
Online - Ballot measure information is available online here
Paper, original filing - Request a record here
Intergovernmental agreements and contracts, IGAs [Filing]
Description:
Intergovernmental agreements and contracts are no longer filed in the Business Services Division as of Nov. 24, 2009. Records prior to this date are available under a public records request.
Filed under: A.R.S. § 11-952;
see 49th Legislature - Third Special Session HB 2011, (CH 12)
Availability: As filed before
November 24, 2009
Paper - Request a record here
Legislation
see Chaptered Bills
Legal Arizona Workers Act, Report, released [Filing]
Description: The Employer Sanctions Legislative Study Committee is expected to file a report to the Secretary of State's Office by Dec. 31, 2008. Refer to House Bill 2779, as chaptered with our office, CH. 279. This report is also expected to be filed with Arizona State Library, Archives and Public Records.
Filed under: HB 2779
Filed on:
Online -
Lobbyist, Arizona list [Filing]
Description: A list of those lobbying in the state of Arizona is available from the Election Services Division.
Filed under: A.R.S. § 41-1232
Availability: Reporting dates are posted online
Online -
Search the Arizona Secretary of State Lobbyist System
Paper - Call for pricing and availability.
Loyalty oath of office [Filing]
Description: The official oaths of state elective officers shall be filed of record in the office of the secretary of state.
Availability: As filed, if appointed, at or before commencement of the term of office. If elected, at any time after receiving the officer's certificate of election, and at or before commencement of the term of office. Records retention of the oath is five years after the person leaves office.
Paper - Request a record here
Looking for the official oaths of all other state officers and employees? These are filed in the office of the employing state board, commission or agency. A complete agency list is available here.
Memorials, Legislative
see Chaptered Bills
Notary commissions [Filing]
Description: Arizona Notary Public Commission information is available online.
Availability: As filed.
Online - Search here.
Purchasing commission records - For more information click here.
Oath of office [loyalty oath] [Filing]
See Loyalty Oath of Office
Open meeting notice, Statement of Posting [Filing]
Description: Agencies are required to let the public know where they will be posting open meeting notices by filing a statement with our office. This statement only lets the public know where meeting notices are posted, they are not the actual open meeting notice (which included the date, time, location and agenda).
Filed under: A.R.S. § 38-431.02
Filed on: As filed
Paper, be specific and list the agency - Request a record here
Partnerships [Filing]
Description:
The Office of the Secretary of State is the centralized filing office for limited partnerships in the State of Arizona. They are filed in the Business Services Division.
Filed under: A.R.S. § 38-431.02
Filed on: As filed
Online - Search here
Paper - Request a record here
Proclamations, governor [Filing]
Description: The office attests to the governor's signature on proclamations. Copies of these proclamations are filled with our office.
Filed under: A.R.S. § 38-431.02
Filed on: As filed
Online - Published in the Arizona Administrative Register
Paper, as filed - 10 cents a page, request a proclamation here
Recall
see Initiative, Referendum and Recall
Resolutions, Legislative
see Bills, chaptered legislative
Referendums
see Initiative, Referendum and Recall
School District Redistricting Commission
Recommendations to the Governor Report, released 12/21/2007 [Filing]
Description: This report was filed under SB 1068.
Filed under: Laws 2005, Chapter 191
Filed on: 01/10/2008
Online - click here
Science Foundation Arizona (SFAz) - Annual Report, released 12/15/2009 [Filing]
Description: The Mathematics or Science Achievement Grant (MSAG) Program Report was filed under Arizona law.
Filed under: A.R.S.§ 15-720.01(C)
Filed on: 12/15/2009
Online - click here
Special and Behavior Management, Task Force on Best Practices in - Report, released 08/20/2009 [Filing]
Description: This best practices report is a one-time filing under SB 1197.
Filed under: Laws 2009, Chapter 62
Filed on: 08/27/2009
Online - click here
State Seal, usage [Filing]
Description: The office grants permission to use the Great Seal of the State of Arizona. These requests are public records. See use and restrictions, request to use
Filed under: A.R.S. § 41-130
Availability: As filed
Paper - Request a record here
Telephone Solicitor [Filing]
Description: Trade Name and Trademark filing information is available online.
Filed under: A.R.S. Title 44 Ch. 9 Telephone Solicitations Law
Availability: As filed.
Online - Search for Telephone Solicitors.
Paper, original registration form - Request a record here
Trade name and trademark [Filing]
Description: Trade Name and Trademark filing information is available online.
Availability: As filed.
Online - Search for a Registered Trade Name here.
Purchasing/subscriptions - For more information click here.
Paper - Request a record here
Uniform Commercial Code [Filing]
Description: Uniform Commercial Code filing information is available online.
Availability: As filed.
Online - Search here.
Purchasing data and subscriptions - For more information click here.
Vetoes, governor
See Bills, chaptered legislative